The key to a successful car wash fundraiser event is to
eliminate chaos before it starts. Having done more than 100 car
wash fundraisers myself, I can safely say that there is a right
way and a wrong way to do a car wash fundraiser. Here are some
tips in organizing your next successful car wash
Bringing the troops together isn’t easy. First they need to
be motivated. Chances are you already have synergy in your
group. You need to harvest this synergy to make an effective
team. There are a number of assignments to do to have a
successful fundraiser. If this is a sports team or other
well-organized group, you will already have a support
structure, which will help tremendously. You will first need to
set up a car wash fundraiser committee. Here are the
Pitch the idea to a group and get them to approve it. Find
volunteers. Make a time line starting six weeks before and up
to one week after the event. Look over the descriptions of
other assignments. Make sure you feel confident that each
volunteer is capable and willing to do his or her assignments.
Regularly check to make sure assignments are being met. Check
often. Team follow up is essential. Also, get or make the
tickets. Make sure you feel confident that you can do all this.
If not, either get the confidence or explain briefly the car
wash fundraiser idea and give this book to a person who you
know can do anything. The other job descriptions are as
Call all local publications that are applicable and submit
information to the Community Calendar sections. Call the radio
stations. Make sure they put the event on the Public Service
Announcements (PSA’s) schedule. Call local reporters and let
them know of your event. Make signs. Make wrapped coffee cans
for extra donations. Write a letter to the editor of your local
newspaper two weeks before the event.
Location And Site Locator:
Find a visible high traffic location. Contact property
owners. Get insurance for the event if property owners desire
such. Discuss traffic flow with the property owner. One week
before the event write a confirmation and thank you letter.
Supplies Needed Person:
Round up buckets, hoses, soap, sponges, towels, etc. Collect
signs from the publicity person before the event.
Ticket Sales Captain (Coach):
Give out tickets to your group’s sales force. Keep a log of
tickets given out and money collected. Schedule meetings two
times per week with your sales staff. Make sure your log
matches with the number of tickets and amount of money they
Make sure you have enough volunteers to come and wash the
cars the day of the event. Have exact names and times and make
sure the volunteers know when they are working. Have phone
numbers for all your volunteers. Call and confirm with each
person the week of the event.
Post Car Wash Person:
Make certificates for the other assigned jobs on the
committee. Make a certificate for the gas station owner or the
property owner. Send a letter to the editor of your local
newspaper publicly thanking everyone for their support. Make
sure the car wash site is spotless when the car wash fundraiser
is done. Sample standard thank you letters are in the Appendix
Section of this book.
Environmental Coordinator (If Needed):
Make sure no car wash water goes into storm drains, ditches
or waterways. Get vacuums to remove excess water, block off
storms drains, etc.
Article Courtesy Lance Winslow - If you
have innovative thoughts and unique perspectives, come think
with Lance; www.WorldThinkTank.net/wttbbs
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